Frequently asked questions
POINTS TO REMEMBER
The commission of a Notary lasts for four years.
A Notary Public can notarize papers anywhere in the state of California.
Before each commission, a Notary must pass a background check by getting Live Scan Fingerprinted.
Certain activities will prevent the Secretary of State from commissioning a Notary:
On the notary application, failure to state any arrests or convictions;
If you've been convicted of a felony and you've been on probation for at least 10 years, you're eligible for parole.
Conviction of a disqualifying misdemeanor where probation has not been completed for at least 5 years; and
Failure to meet child or family support responsibilities.
Unless he or she is an attorney, a Notary cannot give legal advice on immigration or any other legal problem.
When a legitimate request is made, a Notary is required by law to make notarizations.
For all documents involving real property and powers of attorney, a Notary is required to secure a correct thumbprint.
The following are the notarial actions and procedures:
Acknowledgments - Notary Certificate Wording
Jurats - Notary Certificate Wording
Signature by Mark- Signer is unable to sign with a legible signature
Subscribing Witness Certificates as Proof of Execution - Main signer (principle named on a document CAN NOT appear before a Notary Public - A SUB ( SUBSTITUTE) SCRIBING (SIGNER) appears instead of the signer/principle)
Power of Attorney Certified Copies
Copies of the Notary's journal that have been certified
Before a document can be notarized, it must meet the following requirements:
The document or a Loose Leaf Certificate can both have notarial text.
When doing a notarization, it's critical to follow each step to the letter the procedure is as follows:
Determine who signed the document;
Finish the journal entry.
Signature of the Signer/Principal, and
His/her right thumbprint, if necessary.
Fill in the blanks on the notarial act/wording.
The Notary's Seal/Stamp, as well as the Sequential Journal, must be kept under the Notary's sole and direct supervision (i.e., locked box or desk drawer).
Exceptions / Rules California Notary Public
Satisfactory Evidence must be used to identify each signer, which includes:
Can I insert a video in my FAQ?
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